5 Common Election Mistakes Condo and HOA Boards Should Avoid

Election season can be stressful for condo and HOA boards. Even small mistakes can lead to disputes, legal challenges, or accusations of unfairness, which can erode trust in the board. Understanding common pitfalls and how to avoid them can save your community time, money, and headaches. Let’s explore five of the most common election mistakes board members make—and how to steer clear of them.

1. Failing to Give Proper Notice
One of the most common mistakes is failing to provide proper notice of the election. Florida law mandates that election notices must be sent to all owners at least 60 days in advance. Failing to do so can lead to legal challenges or even the invalidation of the election results. Make sure your timeline is clear, and double-check the governing documents for any additional requirements.

2. Not Verifying Candidate Eligibility
Allowing ineligible candidates to run can result in a voided election. Florida law is clear: candidates with felony convictions (unless restored) or those delinquent in association dues are ineligible to serve on the board. Always confirm that each candidate meets the legal and community-specific requirements before including them on the ballot.

3. Mismanaging Proxy Voting
Proxy voting can be tricky. While it is allowed in some situations, improper use of proxies can lead to conflicts or accusations of manipulation. Ensure that proxies are used only in accordance with your governing documents and Florida law. Keep a clear record of all proxies to avoid disputes.

4. Ignoring Electronic Voting Regulations
Electronic voting can streamline the election process, but it comes with its own set of rules. In Florida, electronic voting is allowed, but the association must adopt a resolution allowing it, and the system must comply with privacy and security regulations. Failure to follow these requirements can result in legal trouble. If you’re considering electronic voting, make sure you fully understand the process.

5. Mishandling Ballot Counting
Ballot counting should be conducted openly, with neutral third-party observers if possible, to ensure transparency. Mismanaging this process, whether through errors in tallying or excluding votes, can lead to disputes. Make sure your process is clear and well-documented to avoid any questions of integrity.

Avoiding these common mistakes can make all the difference in running a successful and drama-free election. Want more advice or help with election management? Get in touch with us to ensure your next election runs smoothly and compliantly.